Go Live FAQs
What is Cayuse Human Ethics?
Cayuse Human Ethics is the online IRB submission system that UNCG has selected to replace the current online IRB submission system, IRBIS.
The submission applications in Cayuse Human Ethics are intuitive to use and have a more streamlined approach. We anticipate minimal changes to your submission process.
The system allows for all IRB submissions to be submitted online. In addition to new studies, renewals, and modifications, protocol deviations/violations and adverse/unanticipated events will also be able to be submitted through the system.
When is the “Go Live” date for new study submissions in Cayuse Human Ethics?
The “Go Live” date for new study submissions is Monday, April 5.
There will be a “no submission” period for new studies from Wednesday, March 31 to Sunday, April 4, while our office transitions from IRBIS to Cayuse Human Ethics.
New! When is the “Go Live” date for modification and renewal submissions in Cayuse Human Ethics?
The “Go Live” date for modifications and renewals will be Monday, April 12th.
There will be a “no submission” period for modifications and renewals from Wednesday, March 31 to Sunday, April 11th. Modifications and renewals will not be able to be submitted and will not be reviewed during this time frame. This will allow for the migration of currently active studies from IRBIS to Cayuse Human Ethics.
If you have an urgent modification or a renewal that will be due during this period of time, please submit through IRBIS by March 30th.
Revised! Will currently active studies be migrated from IRBIS to Cayuse Human Ethics?
Yes, all active, approved studies will be migrated to the new system. This includes the information from your IRB application and the study attachments.
It is suggested that researchers save their own copies of the study application and protocol attachments that are of archival importance. For example, large longitudinal studies where multiple iterations of documents are used based on age of the participant. The most recent version of the protocol may only include documents from the last data collection time point and previously used and IRB-approved consents/questionnaires may not be moved across to Cayuse.
Will closed studies be migrated from IRBIS to Cayuse Human Ethics?
No, closed studies will not be migrated from IRBIS to Cayuse Human Ethics. The study PI will need to download a pdf of the study application and any attachments from IRBIS if they would like to retain a copy of the closed study.
New! Will expired studies be migrated from IRBIS to Cayuse Human Ethics?
No, expired studies will not be migrated from IRBIS to Cayuse Human Ethics. The study PI will need to download a pdf of the study application and any attachments from IRBIS if they would like to retain a copy of the expired study.
Will submissions that are in draft or with stipulations pending be migrated from IRBIS to Cayuse Human Ethics?
Submissions that are currently in draft and submissions with stipulations more than 60 days old will NOT be transferred to Cayuse.
Will I be able to access a closed study record once IRBIS is no longer accessible?
UNCG will maintain a copy of all study records from IRBIS in order to remain in compliance with federal regulations. PIs should also retain a copy of a closed study file for their own records, so that the file is readily accessible. ORI recommends retaining a copy of the IRBIS Study number (ex: 21-0123), a pdf of the study application, and all attachments. Files will be available for download from IRBIS until at least June 2021.
Will training be offered on the new system?
Yes, training workshops will be offered. Principal Investigators and research team members should plan to attend a live training. Training dates are available on the Cayuse Human Ethics Resource Page.
The training will be recorded and will be available on the ORI Cayuse Human Ethics Resource page so that those who are unable to attend a live training can watch the video at a later date.
Are there other training resources available?
Yes. FAQs and step-by-step instructions can be found on the UNCG ORI Cayuse Ethics Resource page on the ORI website. Please note, the Cayuse Human Ethics Resource page is still currently “under construction”. Additional resources will continue to be added as the implementation proceeds.
Helpful resources are also included within the Cayuse Human Ethics system under “Cayuse Resource Center”.